Position Overview

Ultimate Staffing Services is actively seeking a dedicated and personable Receptionist to join a dynamic team in California. The ideal candidate will act as the first point of contact for the office, offering a warm welcome to visitors and ensuring smooth operations within the reception area.

Responsibilities

• Serve as the first point of contact by warmly greeting visitors, residents, vendors, and clients.
• Answer, screen, and direct incoming phone calls in a professional and courteous manner.
• Assist with routing calls to the appropriate departments and addressing general inquiries.
• Receive, sort, and distribute incoming mail, packages, and deliveries; prepare and process outgoing mail, including PO Box pickups as needed.
• Maintain a clean, organized, and welcoming reception and lobby area.
• Provide administrative support to office staff and various departments, including filing, scanning, data entry, and document preparation.
• Assist the Property Operations team with administrative tasks, including supporting prospective residents, lease renewals, and resident communications.
• Monitor and maintain office and kitchen supply inventory and coordinate orders as needed.
• Assist with planning of company or office events.
• Schedule appointments, meetings, and conference rooms when requested.
• Support office operations by assisting with special projects and additional administrative duties as assigned by management.

Qualifications

• High school diploma or equivalent.
• 1-3 years of experience in a receptionist, front desk, customer service, or administrative support role.
• Excellent customer service and interpersonal skills with a professional and welcoming demeanor.
• Strong verbal and written communication skills.
• Exceptional organizational skills with the ability to multitask and prioritize in a fast-paced environment.
• Strong attention to detail and accuracy.
• Self-motivated, dependable, and proactive.
• Proficient in Microsoft Office Suite and Google Workspace.
• Ability to maintain confidentiality and exercise professionalism in all interactions.

Required Work Hours

Monday to Friday, 8:00 AM - 5:00 PM

Benefits

Competitive pay range of $20 to $23 per hour. Additional benefits may be discussed during the hiring process.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.